Hall Application Information for Residential Year 2019/20 (New Local UGs)

Hall Application Period: 7 - 9 August 2018 

 

 
Local undergraduates are provided with at least 1 term of University housing in their Yr-1 at HKUST in the Fall or Spring Term as long as they submit their applications AND complete all required procedures by the deadlines which will be announced at later stage. Note that only a certain number of quotas shall be reserved for applicants with the highest one-way traveling time (TT) from home to HKUST who will be considered for a full-year University housing offer.
 
On the other hand, local undergraduates who (a) do not have home base in Hong Kong or (b) has to travel more than 2 hours from home to HKUST will be provided with University housing in their first 2 years of study in HKUST provided that they complete all required procedures. Note that there are NO guaranteed residence afterwards and they shall be considered under the normal hall allocation mechanism (i.e. being admitted through the weighted lot drawing system or as an active member of a group). Students are advised to plan ahead in their accommodation arrangements; in any case that they wish to consider self-arranged off-campus accommodation near HKUST campus, they should expect to pay HK$5,000 to $7,000 per month.
 
Students may contact the University’s Off-Campus Housing Section for support in sourcing for off-campus accommodation in the private market.

Residential Period

1-term hall offers (i.e. either Fall Term 2019 or Spring Term 2020) are to be offered to successful applicants. Only a small percentage of successful applicants who do not have home base in Hong Kong or have highest one-way traveling time from home to HKUST (under the determination methods in the UG Hall Allocation Policy) are to be offered with full residential year hall offers.
 
Successful applicants who receive a full residential year hall offer but wish to take up only 1-term hall residence may write to ughousing@ust.hk to request for such adjustment AFTER accepting the hall offer.

Residential Terms Periods (both nights inclusive)
Full Residential Year 2019/20 30 August 2019 - 3 June 2020
Fall Term 2019 30 August 2019 - 15 January 2020
Spring Term 2020 22 January 2020 - 3 June 2020

 

Students are required to arrange other sources of accommodation on their own before and after the offered hall residence. No requests for early check-in or late check-out will be entertained.


Section Last Update: 25 June 2019

Admission Timeline & Procedures

Procedure

Dates

Online Hall Application


7 August 2019 - 9 August 2019

Release of Hall Application Results

16 August 2019

Online Acceptance of Hall Offer

17 August 2019 - 19 August 2019

Submission of Required Proof @

To be confirmed

Payment of Hall Charges *

Mid-September 2019

 

@ Not all successful applicants are required to submit proof; if successful applicants are required to submit any proof for verifying reported information in their application, they will be informed of the arrangements and requirements in the hall offer letter and/or in separate cover. Failure to submit the required proof within the stipulated deadline will result in cancellation of hall offer without prior notification.
* Only applicable to those with Fall 2019 residence

 

Section Last Update: 1 August 2019

Application Period, Application Means & Acceptance of Hall Offer

Application Period


8am, 7 August 2019 - 11:59pm, 9 August 2019 (HK Time)
[for request in change of submitted information, write to ughousing@ust.hk within the application period; requests are subject to approval]


Hall Offer Acceptance Period

8am, 17 August 2019 - 11:59pm, 19 August 2019 (HK Time)


Means of Application & Acceptance of Hall Offer

https://www.ab.ust.hk/applyhall > "Click here to submit application for Regular Residential Year"
 

Students who fail to submit the hall application within this application period will NOT be considered for student accommodation for the ENTIRE Residential Year 2019/20.
 
Applicants who receive a hall offer will receive a system generated hall offer acceptance notification email the day after the Hall Offer Letters are sent and they are required to follow instructions to confirm their acceptance of offer online within 3 days. Failure to complete the online acceptance by the deadline will result in cancellation of hall offer without prior notification.

Announcement of Hall Application Results

Hall Application Results will be announced on 16 August 2019 and such result will be sent to applicants' HKUST ITSC email addresses (and their personal email accounts as indicated in their hall applications if their HKUST ITSC email is not available yet).
 
It is the responsibility of the applicants to check with the Student Housing and Residential Life Office either in person or write to ughousing@ust.hk if they do not receive any notifications by 11:59pm, 16 August 2019.

Verification of Reported Home Address

According to the UG Hall Allocation Policy, hall places allocated to successful applicants are based on their one-way traveling time or no-home-base status. As such, some students are required to submit documentary proof(s) to substantiate their claim on home address.

Applicants who are required to submit documentary proof(s) will be informed of the arrangements and requirements in their hall offer letters and/or in separate cover. Failure to submit required proof before the deadline if requested will result in cancellation of hall offer without prior notification.

 

IMPORTANT NOTE:
Applicants are reminded that provision of false / inaccurate information may lead to disqualification and cancellation of the hall applications and associated offers (including subsequent hall applications).


Local Applicants with a Home Address in Hong Kong

Applicants under this category may be requested to submit relevant proofs to substantiate the claimed home address of the applicant and his/her parents. Some examples of the documents required are:

  • Rate Receipts
  • Tenancy Agreement of Public Housing
  • Stamped Tenancy Agreement for Rented Apartment
  • Utility Bills
  • Proof of Relationship between student and his/her parent

 

Local Applicants who Claim to have a Home Address Outside Hong Kong

Applicants under this category may be requested to submit relevant address proofs to substantiate the claimed home address of the applicant and his/her parents. Some examples of the documents required are:

  • Proof of home address outside of Hong Kong of both parents (e.g. utility bills, bank statements, etc.)
  • Proof of both parents' work outside of Hong Kong
  • Student's education history
  • Proof of Relationship between student and his/her parent


List of standard documents required for submission will be detailed in the hall offer letters of successful applicants. Applicants should pay attention that any submitted documents may be further reviewed by the UG Hall Selection Committee and considered insufficient or not genuine; applicants of such cases could be rejected from the application and hall offers, or will be asked to submit further documents by a stipulated deadline.
 
Applicants are strongly advised to contact the Officers of the Student Housing and Residential Life Office in case of doubts.

Hall Charges & Payment

The hall charges for the entire Residential Year 2019/20 for New Local UG students from 30 August 2019 to 3 June 2020 (both nights inclusive) are listed below for reference.

Room Type Available In Charge (HK$)

Double Room
 
UG Halls I, II, III, IV, VI 14,560
UG Halls VII, VIII, IX 18,060
Triple Room UG Halls II, III, IV, VI 10,940
Bunk Bed Room UG Hall V 12,120


Remark:

  1. Hall charges listed excludes air-conditioning and laundry charges; the charges listed covers the period from late August 2019 to early June 2020. Room type(s) available depends on the hall allocated to successful applicants under the mechanism in the hall policy; there are no room type selection / preferences in the hall application.
  2. Charge for full residential year will be billed in 2 installments; charge for each term / installment are calculated on pro-rata basis.
  3. Hall charges must be paid in FULL and are non-refundable.
  4. The University is currently reviewing the payment arrangement for students. Detailed payment methods and the payment schedule would be announced in due course.
  5. Students with financial difficulty may apply for payment deferment to the Scholarships and Financial Aid Office.
Hall & Room Allocation

Hall Allocation

Applicants may indicate a maximum of 3 hall preferences in the housing application. Applicants may refer to the policy or the illustration below on the hall allocation mechanism.

 

 

Remarks: 

  1. Applicants who opted for UG Hall VII MUST also indicate the preference(s) of Living Learning Communities (LLC).
  2. Applicants who opted for UG Hall VI can opt to join LLC by indicating the LLC preference(s).
  3. Details of the different residential programs are available here.

 

Room Allocation

There are no room and room type preferences in the online hall application. Room and room type shall be allocated to successful applicants only after allocation of halls. Details on room allocation would be announced in due course.

Off-campus Accommodation Options

If students are interested in living outside of HKUST campus, they may approach the Off-Campus Housing Section of the Student Housing and Residential Life Office at offcamphouse@ust.hk for assistance.
 
Information on off-campus accommodation is also available online.