Housing Application Information for Residential Year 2019/20 (Continuing RPgs)

Housing Application Period: 17 April 2019 - 1 May 2019

 

POINTS TO NOTE:

  1. Provision of false / inaccurate information may lead to disqualification and cancellation of the housing applications and associated offers and further disciplinary actions. 
  2. Application is only available for once a year and there will not be new round of applications for student accommodation for 2019/20; students who wish to apply for any residential periods in 2019/20 (e.g. Spring Term 2020 only) or have unconfirmed plans yet shall consider submitting the application form within the announced application period.
  3. Applications are not on first-come-first-serve basis; all applications received during the application period are processed together.
  4. Online system for applications and acceptance of housing offers shuts down sharply after deadline; any actions on submission of application / acceptance form could not be recorded by the system after the system shuts down even the student logged-in to the system before the deadline.
  5. Only application / acceptance forms successfully recorded in the online system will be considered and processed.
  6. Upon successful submission of application / acceptance form in the online system, an acknowledgement email will be sent to the email address(es) provided by the applicant; those who do not receive an acknowledgement email may consider submission of form NOT successful (e.g. late submission, etc.).
Residential Periods

All housing offers are in term / yearly basis.

Successful applicants who receive a full year housing offer but wish to take up only 1-term of student accommodation may write to pghousing@ust.hk to request for such adjustment AFTER accepting the housing offer.

Residential Terms Periods (both nights inclusive)
Full Residential Year 2019/20 15 August 2019 - 31 July 2020
Fall Term 2019 15 August 2019 - 15 January 2019
Spring Term 2020 18 January 2019 - 31 July 2020


Students are required to arrange other sources of accommodation on their own before and after the offered residence. No requests for short term stay, early check-in, or late check-out will be entertained.

Admission Timeline & Procedures
Procedure Dates
Online Housing Application 17 April 2019 - 1 May 2019
Release of Housing Application Results 15 May 2019
Online Acceptance of Housing Offer 16 May 2019 - 19 May 2019
Building / Hall & Room Allocation

There are no building preferences but only room type preferences in the housing application:

  • Single Room in 4-person apartment in University Apartments
  • Single Room in 5-person apartment in University Apartments
  • Double Room in 5-person apartment in University Apartments
  • Couple Room in 5-person apartment in University Apartments
  • Single Room in SKCC Hall


As there are rooms for married couples in few designated apartments in University Apartments Towers A & B, those apartments would be available for both genders. Room types in the mixed gender apartments are not available in the online housing application; please refer to the following for information in indicating such preference.

Room Type

Description

Preference Indication Method

There are 20 4-room apartments in Towers A and B, each with 1 room for married couples
& 3 single rooms. These 20 rooms for couples & 60 single rooms in 5-person apartments
are with mixed gender arrangements.

Single room
in 5-person
mixed gender
apartment

Applicants who opt for "single room in 5-person apartment" may indicate that they also wish to be considered in such room type in mixed gender apartments to increase their chances in allocation to such room type.

State such additional preference in "Section D: Other Information" of the online housing application

Room for
married couples
in 5-person
mixed gender
apartment

Room type preference in the standard housing application will only be considered if the application for room for married couples is unsuccessful.

Submit additional online form; refer to below section for details

Any of the room preferences indicated by applicants serve as a reference only. Room allocation is done on random basis in case demand greater than supply, and preferences indicated will be considered as far as possible subject to availability.

Charges & Payment

Accommodation Charges


The accommodation charges for the Residential Year 2018/19 for RPg students are listed below for reference.

Room Type Available In Charge (HK$) per month
Single Room in 4-person Apartment University Apartments
Towers A, B & C
4,030
Single Room in 5-person Apartment 3,800
Double Room in 5-person Apartment 2,470
Single Room in 5-person Mixed Gender Apartment University Apartments
Towers A & B
3,800
Room for Married Couple in 5-person Mixed Gender Apartment 4,950
Single Room SKCC Hall 3,660

 

Remarks:

1. Accommodation charges listed includes utility charges (excluding SKCC Hall which residents are required to pay for air-conditioning charges according to consumption); laundry charges are not included in the charges listed. Allocation of building / room type and room is subject to demand and supply.

2. Accommodation charges must be paid in FULL and are non-refundable and non-transferable.

 

Payment Schedule

Accommodation charges are to be paid by monthly installments. Monthly charges are posted to SIS in the middle of each month, and are to be settled by end of each month.

 

Example - for accommodation charges for October 2019,

  • Charge will be posted to SIS in mid-October 2019 (around 15 October 2019)
  • Charge will be due on 30 October 2019

 

Payment Method

For postgraduate studentship (PGS) recipients

Residents concerned will receive system notification upon charge posting. If residents concerned has PGS, the accommodation charge will be settled by the PGS within few days after posting, and the PGS disbursed would be the remaining amount after deducting necessary fees.

Note: above arrangements only apply to accommodation-related charges; please consult relevant offices for more information on the payment, deferral and PGS deduction for tuition and other fees posted to SIS.

 

For non-PGS recipients

The accommodation charges are to be paid by monthly installments. Students may login to SIS via myPortal at http://my.ust.hk (under Student Centre) to view the charge statement and settle the charges by the payment due date upon receipt of the charge posting notification. Please also be advised to keep a copy of the payment record in case there are any problems with the payment. Details of the payment methods accepted by the University are available hereFailure to settle the accommodation charges before the deadline may result in cancellation of offer without prior notification.

Application Period, Application Means & Acceptance of Housing Offer

Application Period

8am, 17 April 2019 - 11:59pm, 1 May 2019 (HK Time)

[for request in change of submitted information, write to pghousing@ust.hk within the application period; requests are subject to approval]

 

Housing Offer Acceptance Period (for successful applicants)

8am, 16 May 2019 - 11:59pm, 19 May 2019 (HK Time)

 

Means of Application & Acceptance of Housing Offer

https://www.ab.ust.hk/applyhall > "Click here to submit application for Regular Residential Year"

 

Students who fail to submit the housing application within this application period will NOT be considered for student accommodation for the ENTIRE Residential Year 2019/20.

Applicants who receive a housing offer will receive a system generated housing offer acceptance notification email the day after the Housing Offer Letters are sent and they are required to follow instructions to confirm their acceptance of offer online within 4 days. Failure to complete the online acceptance by the deadline will result in cancellation of housing offer without prior notification.

Additional Form for Application for Room for Married Couples

Applicants who are interested in applying for rooms for married couples are required to submit an additional form online. Refer to the Admission Criteria for details and admissions method of such room type.

There are NO available options for such room type in the standard housing application, and the room type selected in the standard housing application will be taken into reference when processing the application as well.

 

Additional Form Submission Period

8am, 17 April 2019 - 11:59pm, 1 May 2019 (HK Time)

[same as the standard housing application]

 

Submission Method

https://ust.az1.qualtrics.com/jfe/form/SV_4NrFwACMrnyC1F3

NOTE: applicants are still required to submit the standard housing application.

 

Announcement of Application Results

Housing Application Results (e.g. housing offers for successful applicants, notifications for waitlisted / rejected applicants, etc.) will be announced on 15 May 2019 and such result will be sent to applicants' HKUST ITSC email addresses.

 

It is the responsibility of the applicants to check with the Student Housing and Residential Life Office either in person or write to pghousing@ust.hk if they do not receive any notifications by 11:59pm, 15 May 2019.

Waiting List

Applicants who do not receive a housing offer for the Residential Year 2019/20 on 15 May 2019 will be further considered ONLY when there are available bed spaces.

Early Withdrawl

If you intend to check out earlier than the last day of your residential period stated previously, you are required to submit written notification to SHRLO at least ONE MONTH before your desired move out date.

 

For check-out before the last day of offer stated previously. The last month’s hall fee will be calculated as follows:

·Residents have to pay half of the monthly hall fee if they check out at any time on or before 12 noon on the 16th of the month; otherwise,

·Residents shall pay a full month’s hall fee if they check out at any time after 12 noon on the 16th of the month.

 

Off-campus Accommodation Options

If students are interested in living outside of HKUST campus, they may approach the Off-Campus Housing Section of the Student Housing and Residential Life Office at offcamphouse@ust.hk for assistance.

 

Information on off-campus accommodation is also available online.